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The Eight Most Costly Mistakes

you can make when looking for a new commercial space.

Mistake #1

Mistake #1

Designing a space without a purpose (or not really designing at all).

What a company wants its culture to be isn’t always the same as what its culture is. Fortunately, this gap can be closed through careful space-planning, organization, and design.  A new space is a huge opportunity for your company, and if not viewed that way it can be a huge miss.

An effective office space should reflect your company’s strengths, while honestly addressing its weaknesses. By acknowledging what isn’t working with your current space, you can use interior design and furniture applications to correct or improve these problem areas.

Great design doesn’t just look great. It streamlines workflow, encourages collaboration and teamwork, facilitates information transfer, and maximizes productivity. It should be an asset that helps recruit and retain great people, and gives your company a unique competitive advantage in the market.  

If you aren’t holding your interior space to same investment return criteria that you do every other aspect of your business, you should.

Mistake #2

Mistake #2

Becoming a Captive Client

So you’re moving into a new office space and someone you are working with, someone you trust tells you…we work with XYZ Company, they’re the best.  It’s all very smooth, that company suddenly has your information, maybe even your floor plans, meetings are sets up for you and they commence design and space planning, often without really knowing anything about your company.  Fact is they may be the best, but then again they may not.  Before you know what hit you, you've become a captive client and that's the last place you want to be.

Competition is a good thing and nobody brings out the competition like Midwest.  Whether you ultimately chose MWCI or not, your process will be improved, your outcome will be better and we can guarantee you will make a more informed decision.

We will take the time to really understand what your new space needs to accomplish, we’ll inform you about important factors you should consider, we’ll offer a low price guarantee and your new space will look fantastic!  The design and furnishing of your office space should be done with the same level of due diligence as the selection of your office space.  Without this you can be assured of one thing - it will cost you.

Mistake #3

Mistake #3

"Tenant-Improvement Allowance"

You have worked to negotiate an aggressive and valuable tenant improvement allowance for your new space.  Now it becomes critical that you get the most value and mileage from that allowance.  How that money is spent and who controls those dollars is very important.

MWCI has vast experience in assisting our clients with budget estimates and cost verifications to ensure that you are receiving $1 of real value for every $1 of allowance.

MWCI will assist you every step of the way, ensuring that in the end, your space is completed, as planned, within budget, on time, and that every single dollar of your tenant improvement allowance has delivered maximum value to your space.

Mistake #4

Mistake #4

Shopping for too much space.

Increased space doesn’t make for increased productivity, and too much space is a productivity killer. Often times it goes unused, or under utilized costing you money by the square foot and countless hours of productivity each year.

Obviously a building owner would like to lease you as much space as possible.  That said, both you and the building owner share a common goal; ensuring you are successful in your new space.  A failed business pays no rent, no matter how big their office space is.  At MWCI our team has not only the experience but highly evolved visualization tools that allow us to collaborate with you, your real estate professional, and your architect in determining the optimal amount of space you need, and furnishing it for optimum results.  When it comes to office space it is not about how much space you have, but how much you get out of the space.  Your space should speak to your values and culture, it should create and experience for your clients, and it should help you recruit and retain the best talent.

Do the math: The annualized cost over the life of your lease for just 1,000 square feet is staggering.  The cost of doing preliminary planning that ensures you are looking for the right location is insignificant.

Mistake #5

Mistake #5

Thinking too small.

It’s a huge mistake to think that your project is too small, or your budget is too constrained to do it right. Regardless of the size of your project, or your budget, you should expect your commercial furnishings company to take the time to really understand your unique needs. They should be willing to invest in educating you about what works, what doesn’t work, and why. They should custom design an appropriate solution, provide the best products at the best value point for your needs, and help you visualize exactly what your completed space is going to look like...and it should look amazing!

Regardless of your company size or budget, your commercial furnishings company should make you feel like their most important client. At Midwest, we pride ourselves in the number of large clients we have today...that just didn’t start out that way. We know that if we exceed your expectations on your first office, chances are good we will be working with you on your second and third office!

Mistake #6

Mistake #6

Assuming used furniture is a bargain.

Let’s face it, used furniture is about one thing; saving money. Why else would you settle for old, outdated products that look mediocre at best and were designed for someone else’s office?

Unfortunately, used or refurbished furniture isn’t the bargain it appears to be. Maybe you can save some money up front, but it can turn into a nightmare down the road, when you’re looking to expand or upgrade your office space. On top of that, prices of used systems have steadily increased in recent years relative to new lower cost solutions. Even in today’s challenging economic environment, fewer companies are settling for used or refurbished products…mostly because they don’t have to.

Mistake #7

Mistake #7

Viewing office furniture as a one-time cost instead of a monthly expense.

Leasing advantages are well known: flexibility, preservation of capital, and very attractive tax treatment. So why not lease your office furniture? Steelcase, the largest office furniture manufacturer in the world, is also the only company in the industry that has it's own financing subsidiary. This allows Midwest clients to benefit from subsidized lease rates that are often as low as 0% (really!) and always well below market rates.

Our clients love the ability to tie the lease of the their furniture to the lease of their space, and they love the ease of the entire process. At Midwest, we are experts in helping our clients achieve more than they ever thought possible in their space, and leasing is often an integral part of the overall solution.

Mistake #8

Mistake #8

Not including Midwest Commercial Interiors in your process.

Sounds arrogant, but it’s not meant to be. The simple reality is that including MWCI in the process will benefit your organization, whether you ultimately choose to work with us, or with somebody else. By including MWCI, you will become better educated about what is possible with your new space, and what to watch out for. Any competitor is going to sharpen their pencil and offer more aggressive proposed pricing than they otherwise would if they know MWCI is “in the game.” And every other company you look at will commit a higher level of resources to the design process because they know they are up against the best.

If you have somebody telling you not to involve Midwest, for any reason, it’s probably less about your best interests and more about theirs. Competition is a good thing and nobody brings out the competition like MWCI.

It can\'t hurt to talk.

It can't hurt to talk.

Spend a few minutes with one of our workplace consultants and find out how to avoid making these mistakes.

Talk to a project manager

Still need some time to assess your situation? Find out where your office is in it's life cycle.